Entering data from paper surveys

This worksheet describes how to enter responses from paper questionnaires using prompted mode. Prompted mode is the mode that the Snap Surveys data entry team prefer to use.

The survey used in the worksheet is Activate, which is included with Snap 11. The survey has been cloned/ copied without the raw data file, follow these steps if you are unfamiliar with this process and say No to copying the raw data file at step 6.

This worksheet will show you how to:

• Enter test data
• Change settings to speed up data entry
• Enter live data

Step 1: Enter test data

Note: This is a useful way to check that you have set up routing and question response types correctly.

• From the Survey Overview window, double click on the survey you want to enter data into

• Click OK on the Survey Details dialogue.

• Click on the Data Entry icon

• There are four options for data entry in Snap;
  • Questionnaire mode shows the same view as the questionnaire itself
  • Interview mode presents a single question on the screen at a time and shows the list of answers to make selections from.
  • Prompted mode shows each question as a separate line on the screen
  • Fast mode shows the data for one case as a single line and is for very experienced users
• Click Prompted Mode

• The responses from the image below will be used as test data, click the image to open it in a new browser tab for printing. The new window can then be closed to return to this worksheet.

Note: Snap will automatically route from one question to the next, based on the Routing rules set within each variable. No Reply will be the default value if no code is selected. Note type variables will be ignored unless set otherwise in Tailor-Data Entry.

• Follow the steps below to enter the test case

1. Press Enter

2. Enter today’s date

3. To open and close the answer options, press F5 or double click mouse on the row for Q1

4. Type 1

5. Press Enter

6. Type 2

7. Press Enter

8. Press Enter

9. Type 1

10. Press Enter

11. Type 3

12. Press Enter

13. Type Better changing rooms needed

14. Press Enter

15. Click OK

Step 2 : Change the settings to speed up data entry

When a question is set to a single response you can change the settings in Data Entry so that you don’t have to press enter to move to the next question.

• Click on the Tailor icon

• Change Answer Questions from Individually to Continuously

• Click OK

Please see this help page for further information on tailoring data entry

Step 3 : Enter a live case

• Click  to create a new case

• Enter the same data as you did for the test case by following these steps:

1. Press Enter

2. Press Enter

3. Type 1

4. Type 2

5. Press Enter

6. Type 1

7. Type 3

8. Type Better changing rooms needed

• Press Enter and a window will open with options

Continue will save the current case and move straight on to the next one.

Modify will allow the current case to be edited.

Cancel will abandon the current case (delete it).

End will save the current case and not move on to another new one.

• Press End to save
• Click  to Spell check the literal response data

• Data can be verified by being re-inputted, this is optional

Summary

This worksheet describes how to enter the responses to a simple paper questionnaire into Snap’s data entry window using prompted mode.